How Residents Can Prepare for a Board Meeting

Are you thinking of attending a board meeting? Here are few preparation tips to make sure your voice gets heard:

1. Put it in writing. You will get the best response if you put your question or opinions in writing prior to the meeting. This will also help you organize your ideas and get straight to the point with your concerns.

2. Call ahead. As a courtesy, let the manager know that you wish to address the board. This also allows us to notify you if a meeting is cancelled for any reason.

3. Plan your remarks to last five minutes or less. The board can serve you better if members have time to consider your concern. If your concern requires more time, summarize it in five minutes, and the board will add it to the agenda for the next meeting.

4. Don’t expect an immediate response. Board members don’t act independently. All issues require discussion and sometimes a vote. Sometimes an immediate answer is possible, but it’s just as likely that you won’t get a response until after the meeting.

5. If you need information, call the manager. Residents seeking general information (like a status report on a project or the board’s position on an issue) can get a more immediate answer from the manager.